Research Electronic Data Capture (REDCap)


About REDCap

REDCap (Research Electronic Data Capture) is a web-based program designed to support electronic data capture for research data management. REDCap was developed at Vanderbilt University and is in use at over 3,000 sites around the world. REDCap contains various built-in tools for assessing data quality, generating reports, graphs and descriptive statistics, and sharing access among team members.

REDCap was implemented locally by the Data Science platform at the George & Fay Yee Centre for Healthcare Innovation. It is supported by the Data Science platform and the Rady Faculty of Health Sciences MedIT group.

 

Accessing REDCap and the Secure Research Environment

REDCap is available to researchers, research staff, and trainees who conduct research projects approved by the University of Manitoba Research Ethics Board (REB). To meet the University of Manitoba’s data security and confidentiality requirements, REDCap has been implemented for health researchers using three independent servers:

  • Training Server: Used for learning purposes and project set up. Real-world data, including de-identified data, cannot be collected using this server.
  • Surveys Server: For study participants to respond to online surveys.
  • Production Server: For clinical research data captured. This server is housed within the Secure Research Environment (SRE) of the Rady Faculty of Health Sciences.

The Secure Research Environment (SRE) is a virtualized system maintained by MedIT of the Max Rady College of Medicine. The SRE contains a collection of analytics tools that provide researchers with a central location for access to, and processing of, research data and secure short- and long-term data storage. An SRE account and security token are required to access the SRE. 

A security token is required to access the SRE. There is a fee associated with token acquisition. The security token can be transferred to a new user at no cost, as long as it is transferred to another team member within the same research project.  The new user is required to submit the SRE application form and required supporting documents.

Requirements and supporting information for accessing REDCap/SRE:

Applications to access REDCap and/or SRE:

Please submit the completed application form(s) with all supporting documentation to redcap@umanitoba.ca

REDCap Training

There are a number of ways you can learn more about REDCap.

First, we recommend that you attend our "REDCap Overview & Demo for PIs and Study Coordinators" session. It's a 2-hour, informal session highlighting key features of REDCap and describing our implementation and guidelines for access. This is recommended even for those who've used REDCap elsewhere as our implementation is quite different from most other sites. Generally we offer this session once or twice/month.

Second, the developers at Vanderbilt University have an excellent collection of free training videos (http://project-redcap.org). This is presently our primary vehicle for REDCap training. Our Guide to REDCap Videos can help you select the relevant videos you might find helpful (see below in REDCap Quick Guides).

We also offer three two-hour sessions REDCap 101, REDCap 102, and REDCap 103  that progressively offer increasingly advanced levels of REDCap training. These are generally offered once or twice per year. And we offer a REDCap Tips & Tricks/Q&A session, intended for those who are using REDCap and would like to learn more intermediate-level features.

Upcoming Schedule:

"REDCap Overview & Demo for PIs and Study Coordinators"
Jan 25/19  10am-12pm
Feb 22/19  10am-12pm
Mar 29/19  10am-12pm
Apr 26/19  10am-12pm
May 24/19  10am-12pm
Jun 28/19  10am-12pm
Jul 26/19  10am-12pm
Aug 23/19  10am-12pm

To register for the REDCap Overview & Demo, please visit: https://www.cpd-umanitoba.com/events/chi-redcap-demo/ 

Prev sessions: Nov 30/18, Oct 12/18, Sep 28/18

Other REDCap training sessions
Stay tuned!

For more information, contact redcap@umanitoba.ca.

 

Workshop Outlines:

"REDCap Overview & Demo for PIs and Study Coordinators"

  • What is REDCap and why use it?
  • Quick overview of our installation - REDCap servers, Secure Research Environment (SRE)
  • The REDCap user interface – Projects, menu, applications
  • An example project
    • Data collection instruments, field types
  • User Rights
  • Logging
  • Data Exports, Reports and Stats
  • Data Quality tool
  • More details about accessing REDCap in our installation

 

"REDCap 101 - Introduction to REDCap for Data Entry"

  • Overview of our installation - REDCap servers and Secure Research Environment (SRE)
  • Signing in / Managing your user profile
  • The REDCap user interface
    • Projects
    • REDCap menu
    • Project Home
  • Adding data for a new record
    • Save operation and variations
    • Form completion status
    • Validation checks
    • Reset, Field Comment Log, and Data History buttons
  • Navigating within a data record
    • Moving between forms (Data Collection Instruments)
    • Branching logic
  • Navigating between data records
    • Record Status Dashboard
    • Data Search function
  • Editing data
  • Longitudinal Projects – Events and Instruments
  • Other topics:
    • Record locking
    • Double data entry
    • Data Quality tool
    • Running already-built reports
    • Data Access Groups
    • Data Resolution Workflow
  • Accessing the Secure Research Environment (SRE)

 

"REDCap 102 - REDCap Project Management"

  • Anatomy of a REDCap Project: How REDCap projects are organized
  • Generating Stats & Charts
  • Creating Reports
  • Data Dictionary Codebook
  • Running and Creating Data Quality checks
  • Assigning User Rights to Team Members
  • Data Access Groups
  • Logging – Project History and Comments Log
  • Exporting Data Out of REDCap
  • “Production” vs “Development” Project Status
  • Advanced Filtering with Reports
  • Getting Accounts for Team Members
  • More on the Secure Research Environment (SRE)/Troubleshooting

 

"REDCap 103 - REDCap Project Development"

  • Creating Projects
  • Project Design Considerations
  • Project Setup
  • The Online Designer
    • Field Types
    • Field Attributes
    • Calculated Fields
    • Piping
    • Branching Logic
  • The Data Dictionary (“Offline”) approach
    • Generating a Data Dictionary from an existing project
    • Building your own Data Dictionary to create a project
    • Transferring project templates from Training Server to Production Server
  • Longitudinal Projects
  • Online Surveys – Brief introduction
  • “Development” vs “Production” Project Status
  • What next?

 

REDCap Quick Guides